Alaiyingi Chambers (I.S Dokubo and Co) is looking to add a new member to our team as the AdministrativeSecretary to support the firm in achieving its objectives.

Job Description: Administrative Secretary

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.

To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.

Responsibilities: Administrative Secretary

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Observing the best business practices and etiquette.

Requirements: Administrative Secretary

• HND/BSc in a related field
• Formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience as an Administrative Secretary
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

How to Apply:

Interested candidates should apply through the recruitment section on the firm’s website: alaiyingich.com

or Click here

Job Type: Full-time

Application Deadline: 13th May 2022.